Conflict of Interest Policy

Conflict of Interest Policy of the Arniston Improvement Trust

A ‘conflict of interest’ arises when the best interests of an individual Trustee are, or could be, different from the best interests of the Trust itself. This may be something that affects the Trustee directly, or indirectly, through a family member or friend or business partner.

Statement of Intent:

The Trust is committed to ensuring its decisions and decision-making processes are, and are seen to be, free from personal bias and do not unfairly favour any Trustee or Trustee connections.

It is the policy of the Trust to:

• Ensure every Trustee understands what constitutes a conflict of interest and that they have a responsibility to recognise and declare any conflicts that might arise for them.

• Document the conflict and the action(s) taken to ensure that the conflict does not affect the decision making of the Trust.

Procedure:

When a Trustee identifies that they have a potential conflict of interest they must:

• Declare it at the time the agenda item arises in a meeting or at the first instance it becomes appropriate if between meetings.

• Ensure it is entered in the conflict of interest register and minuted in the appropriate Trust papers.

• Not take part in any Trust discussions relating to the matter.

• Not take part in any decision making related to the matter.

The minutes should state:

• The declared conflict.

• That the Trustee took no part in discussion or decision making on the matter.

• Any other actions taken to manage the conflict.